Frequently Asked Questions
What types of activities should I keep record of?
All activities that your chapter has participated in should be recorded. Please choose the category that best fits your activity: Professional Development, Networking/Social, Public Information, or Community Service.
How much time should I record for each activity?
Ensure that you record the amount of time spent on the activity, plus any time that was used to prepare for the activity. For activities extending over multiple days such as conferences or overnight trips, record “contact hours” (for instance, you would exclude time spent sleeping). However, do include time spent traveling (over and above a typical commute), since this is also member-volunteered time.
What time period do the metrics cover?
January 1 through December 31 of each year.
How can these metrics help my local chapter?
You can use the metrics from your chapter to show your executive sponsor what you have been doing for the past year. These metrics can be helpful when asking for budget for future activities. Consider writing a newsletter article for your chapter or company newsletter to spread the word about your chapter’s activities. You can use the overall NAYGN metrics to show NAYGN’s value to the industry.
When I record the number of people that participated in an activity, do I count only the people that are members of the continental NAYGN organization?
Record the number of participants as the number of people from your local chapter who participated in the event, whether or not they are members of the continental NAYGN organization. (Reminder: membership to NAYGN is free! This is a good opportunity to remind your local chapter members to register with NAYGN).
How do I account for my chapter’s reach numbers?
The reach metric is a measure of how many members of the general public your chapter impacts, and is split between Public Information and Community Service activities. For example, if 10 members of your chapter attended a two-hour town hall meeting where 150 members of the general public were in attendance, you would record 20 public information hours and a reach of 150. For larger events, such as conferences and exhibitions where many thousands of people may be in attendance, the reach of your chapter may not extend to all attendees. In this case, record the number of individual interactions your chapter had, such as the number of visitors to your chapter’s booth, the number of participants in your chapter’s activity, or another comparable measure. There may be instances in which an in-person interaction is not the best measure of your chapter’s reach. Examples of this would be postcards sent, meals delivered, or other similar metrics. In this case, include these easily quantifiable accomplishments in your reach totals. Refrain from less easily quantified measures.
How do I submit metrics for events where more than one chapter was in attendance?
To avoid double-counting, work with the other chapter leads to develop a reasonable allocation for the hours and reach totals. For example, if Chapter A volunteered 10 person-hours and Chapter B volunteered 30 person-hours at a community event with a total reach of 100, an equitable assignment of reach metrics would be 25 to Chapter A and 75 to Chapter B.